Modify these email templates to your heart's content!
Letter for Your Current Clients:
Hey Everyone!
To save you time and a lot of hassle, I’m changing our billing system and how we schedule appointments. From [DATE HERE], I’ll use a new system called MakeMusic Studio. It’s an app and website that will make our work together much simpler.
MakeMusic Studio will automatically charge your card or bank account at the appropriate time. It’s really easy. No more writing checks, searching your email for an invoice or overdue notice, or late fees. Just show up to your lessons, and MakeMusic Studio will take care of the rest.
You can also use your MakeMusic Studio account to change, cancel or add appointments.
Here’s how it will work.
You will receive a email from MakeMusic Studio shortly inviting you to join my organization.
. Click the link in that email to begin creating your client account online.
If you can't find the invitation in your inbox, search for [email protected] or [email protected] within your email application.
At the agreed upon time, MakeMusic Studio will automatically process your payment and send you a receipt.
Bonus Points: After setting up your account, add MakeMusic Studio to your mobile home screen from https://studio.makemusic.app on your mobile browser. For instructions on how to download MakeMusic Studio on mobile, follow the link below.
If you’ve got any questions, please let me know. You can call me on [PHONE NUMBER HERE] or send me an email.
Thanks,
[YOUR NAME]
Letter To Your New Clients
Hello!
Thank you so much for choosing to work with me! All my clients use MakeMusic Studio to pay for and schedule their appointments. You can also your MakeMusic Studio account to change, cancel or add lessons. Let’s get you set up for your next appointment.
Here’s how it works:
You will receive an email from MakeMusic Studio shortly. (Look for [email protected] in your inbox) Click the link in that email to begin creating your client account online.
At the agreed upon time, MakeMusic Studio will automatically process your payment and send you a receipt.
Bonus Points: After setting up your account, add MakeMusic Studio to mobile home by visiting https://studio.makemusic.app on your mobile browser. For instructions on how to download MakeMusic Studio on mobile, follow the link below.
It’s really that easy. No more writing checks, forgetting to pay, or worrying about how many appointments we have in a month.
If you’ve got any questions, please let me know. You can call me on [NUMBER HERE] or shoot me an email.
Thanks,
[YOUR NAME]
Letter Explaining Privacy (When Using MakeMusic Studio for Billing)
I really appreciate your high priority on privacy. I also value your privacy and security. I’ve chosen to use MakeMusic Studio for billing and scheduling because your personal information is secure with MakeMusic Studio’s payment processor. Their payment processor is PCI compliant and is trusted by other professional merchants like Target, Facebook, Best Buy, Lyft, NPR, Kickstarter, Girl Scouts of America, Etsy, Pinterest, Warby Parker, Unicef, and more.
My clients are required to enter their payment information upon accepting the invite to join MakeMusic Studio. At the end of their appointments, MakeMusic Studio charges my clients and upon payment the client automatically gets a receipt.
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